AGENDA
REGULAR MEETING
BOARD OF COMMISSIONERS OF
THE CITY OF ASHLAND, KENTUCKY
COMMISSIONER’S CHAMBERS, CITY BUILDING
12:00 P.M., THURSDAY, MAY 3, 2012

PLEASE TURN CELL PHONES OFF

I. CALL TO ORDER

II. INVOCATION

III. PLEDGE TO ALLEGIANCE

IV. RECEIVE AND FILE AGENDA  

V. RECEIVE AND FILE MINUTES

VI. HEARINGS AND REPORTS  

(a) Mayor and City Commissioners’ Comments

(b) City Manager’s Report

(c) Other Reports

VII. PUBLIC PARTICIPATION

(a) FOR ITEMS NOT LISTED ON THE AGENDA.  Anyone with a comment or request may come to the podium and address the Commission.  Presentations are limited to five (5) minutes.  A yellow light indicates 30 seconds remain and a red light means the time limit has expired.  Only one speaker is permitted per subject. No action will be taken at this meeting.  Those with comments are asked to fill out an “Inquiry/Complaint Form” and leave it with the City Clerk for distribution to the proper City Department.

VIII. OLD BUSINESS

 (a) Second reading and adoption of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING THOMAS E. KELLEY, MAYOR, TO EXECUTE A CONTRACT WITH PINKERTON DRILLING INC. TO FURNISH AND INSTALL PILING AND CRIBBING TO STABILIZE THE FAILED EMBANKMENT ALONG THE ACCESS ROAD TO DEBORD HILL WATER TOWER FOR THE DEPARTMENT OF PUBLIC WORKS, DIVISION OF STREETS IN THE AMOUNT OF $39,995.00. (REQUESTED/SPONSORED BY MARION RUSSELL, PUBLIC WORKS DIRECTOR)

 (b) Second reading and adoption of an ordinance entitled:

 AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING THOMAS E. KELLEY, MAYOR, TO SUBMIT THE 2012 ACTION PLAN IN THE SUM OF $514,405 FOR A COMMUNITY DEVELOPMENT BLOCK GRANT TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), AND UPON ACCEPTANCE OF SAID APPLICATION FROM HUD, TO EXECUTE ON BEHALF OF THE CITY OF ASHLAND, AN AGREEMENT WITH THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TO ENABLE THE CITY TO UNDERTAKE THESE ACTIVITIES AND/OR ANY AND ALL DOCUMENTS ASSOCIATED WITH THE GRANT SUBMITTAL.  (REQUESTED/SPONSORED CHRIS PULLEM, ECONOMIC DEVELOPMENT DIRECTOR)

(c) Second reading and adoption of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING ORDINANCE NO. 59, SERIES OF 2008, AS AMENDED BY ORDINANCE NO. 81, SERIES OF 2008, ORDINANCE NO. 82, SERIES OF 2011 AND ORDINANCE NO. 118, SERIES OF 2011, WHICH ESTABLISHED WATER RATES, TAP FEES, INSTALLATION CHARGES, SERVICE CHARGES, PENALTIES, AND INTEREST. (REQUESTED/SPONSORED BY RYAN EASTWOOD, ENGINEERING AND UTILITIES DIRECTOR)

(d) Second reading and adoption of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, ADOPTING THE JOB DESCRIPTION FOR GIS TECHNICIAN AS A REPLACEMENT FOR ENGINEERING TECHNICIAN IN THE DEPARTMENT OF ENGINEERING AND UTILITIES AND AMENDING THE AUTHORIZED POSITIONS OF THE “POLICIES AND PROCEDURES, COMPENSATION PLAN AND CLASSIFICATION PLAN” AS ADOPTED BY ORDINANCE NO. 91, SERIES OF 2011, AND PREVIOUSLY AMENDED. (REQUESTED/SPONSORED BY DEBORAH MUSSER, HUMAN RESOURCES DIR./CITY CLERK)

(e) Second reading and adoption of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AMENDING PART VI: BENEFITS, D. SICK LEAVE OF THE CITY OF ASHLAND POLICIES AND PROCEDURES, COMPENSATION PLAN AND CLASSIFICATION PLAN, AS ADOPTED BY ORDINANCE NO. 91, SERIES OF 2011.

(f) Other Old Business.

IX.  CONSENT AGENDA

(a) Reading and approval of a resolution adopting, authorizing and approving the course of action recommended by the City Manager on items appearing on the Consent Agenda dated May 3, 2012:

1. City Manager recommends approving the request by Booker T. Washington Festival to conduct a Family Fun Day, September 1st, 2nd, 3rd, 2012 at Dawson Pool; there shall be no use of the concession stand, no admission fee to the park, and the pool and park shall remain under the City’s control.

2. City Manager recommends approving the request of The Annex Zumba Fitness and Boyd County Regional Juvenile Detention Center to conduct a Central Park 5K on October 13, 2012, 3:00 – 10:00 p.m., to raise awareness of childhood obesity and delinquent youths, and raise funds for education/support for homeless abused children and teens.

3. City Manager recommends approving the request by the Hannah Jo Smith Leukemia Foundation to conduct a Fundraiser – Belle of Cincinnati on July 28, 2012, 6:00-11:00, at the Riverfront.

4. City Manager recommends approving the Community Assistance & Referral Service, Inc. (CAReS) request to conduct a 5K “Dare to Care” Walk/Run on August 17, 2012, 3:00 – 7:30 p.m., to benefit the mission of CARes.

5. Request by Happi Hutt Drive Inn, to have a Grand Opening/Cruise In Antique Car Show on May 12, 2012, 3:00 – 11:00 p.m. on 30th St. between Winchester and Carter Avenues.

6. Declaring certain capital items as listed on the attached as surplus property to be sold at public auction prior to June 30, 2012.

7. City Manager recommends authorizing payment of Pay Request #1, Invoice #H113032-1, Final Payment, in the amount of $148,768.50 to C. J. Hughes Construction Co., Inc. for work completed on the 39th Street Sewer Improvement Project, Queen Street to Gartrell Street for the Department of Engineering & Utilities.

8. City Manager recommends authorizing payment of Invoice #6 in the amount of $2,653.65 and Invoice #7 in the amount of $17,500.00, totaling $20,153.65 to CTB, Inc., per Ordinance No. 93, 2011 for complete construction of 1525 Winchester Avenue AKA “Nobil Shoes Building” funded in part by the City of Ashland Economic Development through a Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) for Program Year 2011.

9. City Manager recommends authorizing the Ashland Cemetery Property Price List, per grave space, as attached, in accordance with Ordinance No.  6, 2010.

10. City Manager recommend authorizing six (6) employees in the Water Distribution Division, Department of Engineering & Utilities, to attend school in Cadiz, KY, May 7 – 11, 2012.

11. City Manager recommends authorizing the Revenue Administrator to attend HCV Financial Accounting and Reporting Seminar, July 17-19, 2012 in High Point, NC.

12. City Manager recommends the probationary appointment to the position of Meter Reader, Grade 24, Engineering & Utilities Department, Meter Services Division, contingent upon satisfactory completion of a physical examination.

13. Other Consent Items.

X. NEW BUSINESS

(a) First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING THOMAS E. KELLEY, MAYOR, TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF ASHLAND AND VIDA LOCA SALON & SPA, INC. REGARDING AN ENCROACHMENT FOR THE INSTALLATION OF A SIGN, PARKING AND LANDSCAPING AT 1425 CARTER AVENUE ON THE CITY’S RIGHT-OF-WAY. (REQUESTED/SPONSORED BY STEPHEN W. CORBITT, CITY MANAGER)

(b) First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND APPROVING CHANGE ORDER NO. 3 BETWEEN THE CITY OF ASHLAND, KENTUCKY AND C. J. HUGHES CONSTRUCTION CO., INC. FOR A CONTRACT REGARDING THE ROBERTS DRIVE AND 6TH STREET PUMP STATION IMPROVEMENTS (CONTRACT 1-2010). (REQUESTED/SPONSORED BY RYAN EASTWOOD, ENGINEERING & UTILITIES DIRECTOR)

(c) First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND APPROVING CHANGE ORDER NO. 1 BETWEEN THE CITY OF ASHLAND, KENTUCKY AND CTB, INC. FOR A CONTRACT REGARDING 1525 WINCHESTER AVENUE, FORMERLY NOBIL SHOES. (REQUESTED/SPONSORED BY CHRIS PULLEM, ECONOMIC DEVELOPMENT DIRECTOR)

(d) First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, ADOPTING THE JOB DESCRIPTION FOR FIRE MARSHAL; ADMINISTRATIVE ASSISTANT TO THE FIRE CHIEF AS A REPLACEMENT FOR SECRETARY III; AND INSPECTOR I AND II AS REPLACEMENT FOR INSPECTOR IN THE FIRE DEPARTMENT AND AMENDING THE AUTHORIZED POSITIONS OF THE “POLICIES AND PROCEDURES, COMPENSATION PLAN AND CLASSIFICATION PLAN” AS ADOPTED BY ORDINANCE NO. 91, SERIES OF 2011, AND PREVIOUSLY AMENDED.  (REQUESTED/SPONSORED BY DEBORAH MUSSER, HUMAN RESOURCES DIRECTOR)

(e) Reading and adoption of a resolution entitled:

A RESOLUTION OF THE CITY OF ASHLAND, KENTUCKY, ACCEPTING THE ASHLAND PLANNING COMMISSION’S RECOMMENDATION TO DENY A PETITION FOR A ZONING CHANGE FROM R-6 (SINGLE FAMILY RESIDENTIAL/MEDIUM DENSITY) TO I-2 (HEAVY INDUSTRIAL) FOR 3.34 ACRES OF PROPERTY LOCATED AT THE NORTHEASTERLY INTERSECTION OF 48TH AND CLAY STREETS. (REQUSTED/SPONSORED BY MIKE MILLER, PLANNING & COMMUNITY DEVELOPMENT DIRECTOR)

(f) Other New Business.

XI. ADJOURNMENT OR RECESS.