The Department of Finance is located on the 3rd Floor, Ashland City Building, 1700 Greenup Avenue, P.O. Box 1839 Ashland, KY 41105-1839
The department includes the following divisions:
- Finance Director – This division provides supervisory management for the department of finance. The division maintains the general accounting system including the general and subsidiary ledgers. Additional responsibilities include processing bi-weekly payroll and monthly pension checks. And administrating the accounts payable function, which includes all general operating, fund transfers and miscellaneous expenses. This division is also responsible for developing policies, systems, and controls for the administration of the Occupational License fee program. This division provides financial administration to the city’s Voucher Housing Program and Community Development Block Grant HUD programs. This division also coordinates the annual financial audit, compiles the budget, and provides various types of financial information to city management and elected officials. Other responsibilities of this division include compliance with G.A.A.P. (Generally Accepted Accounting Principles), G.A.S.B (Governmental Accounting Standards Board), OMB Circular A-133, and all other federal, state, and local financial reporting requirements.
- City Cashier – This division is responsible for supervisory management of the utility cashiers’ division. This division supervises the collection and posting of all governmental, special revenue and enterprise fund revenue. This division also has the responsibility of preparing the bank deposits for all city funds. This division supervises and coordinates the monthly utility billing and the issuance of delinquent utility notices. This division processes annual city, floodwall and Ashland school property tax bills and assists citizens with their property tax inquiries. The division also is responsible for billing PSC taxes and bank franchise taxes. This division also oversees the collection of delinquent accounts.
- Data Processing – This division provides AS400 mainframe support to the various divisions of the City of Ashland. This division is also a central processing center for the finance department for printing various types of documents. These documents include utility bills, tax bills, delinquent notices, payroll checks, accounts payable checks, W-2’s, 1099s’ and billing reports to various sewer and sanitation districts. This division is also responsible for maintaining an off-site storage for backup tapes. This division also coordinates the annual submittal of magnetic media to the Internal Revenue Service and the Social Security Administration.
- Utility Cashier – This division collects and posts to the general ledger all governmental, special revenue and enterprise fund revenue. Collects utility bills paid at local banks and posts payments to the customer’s accounts. Provides customer service and support for utility turn-ons, turn-offs, re-reads, and inquiries.
- Occupational License Fee – This division is responsible for the administration and collection of the occupational license fee. This division also assists businesses or individuals with establishing their account. Also, assists taxpayers with questions pertaining to the occupational license fee. Maintains subsidiary ledger for all occupational tax revenue.
In addition to overseeing and coordinating the operations of these divisions, the department is in charge of the following:
- Investing government funds and managing the pension investment portfolios
- Treasury management
- Prepares the quarterly and year end reports on CDBG & Voucher HUD grants in accordance with the current code of Federal regulations
- Administrates the financial reporting for various grants and assists community sub grantees with financial reporting
- Managing and coordinating municipal bond issues, debt service payments and providing all related financial disclosure information
- Administering cash and investment collateralization policies
- Maintains adequate budget and expenditure monitoring through internal accounting and financial controls
- Directs the administration of delinquent account collection, coordinates legal suits with legal counsel and maintains accounts receivable subsidiary ledger for all delinquent accounts
- Maintains fixed asset records for the city
- Administering the Policemen and Firefighter’s retirement fund and the Utility Retirement fund
If you have any financial questions about your city government, please contact us at the following numbers:
Telephone: (606) 327 – 2009 Fax: (606) 327-2010
Last Updated on Monday, 09 November 2009 00:09